Specialty Project Parts Coordinator

Date: Feb 20, 2021

Location: Centerville, IA, US, 52544

Company: Dover Corporation

Hillphoenix is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services. The story of Hillphoenix is built on creativity and customer-centric innovation delivered by people invigorated by a strong sense of responsibility to help our customers win in their marketplaces. The relationships we build with our customers are as important to our success as the products we manufacture. This collaborative environment delivers FRESH THINKING, reassuring our customers that they choose the best when they choose to work with the people of Hillphoenix. Hillphoenix is part of the Refrigeration and Food Equipment segment of the Dover Corporation® (NYSE: DOV). Dover is a diversified global manufacturer with annual revenues in excess of $7 billion.

Job Title:

Specialty Project Parts Coordinator

FLSA Status:

Hourly / Non-exempt


Centerville, IA




Parts Manager





This position is responsible for prioritizing customer tickets and ensuring quotes are completed in a timely and efficient manner for customers.


Essential Responsibilities:          


  • Prospecting and call outs are fundamental in this job
  • Sell products and place customer orders in the ERP computer system (Syteline)
  • Respond to and resolve customer related inquiries/requests/calls
  • Identify and escalate issues to Team Lead
  • Provide product and service information to customers
  • Document all call information according to standard operating procedures within the telephone system
  • Recognize, document, and alert the management team of trends in customer calls
  • Acquisition, retention and expansion of new and existing customer relationships
  • Process more complex order/quote requests
    • Specialty case requests from sales
    • Customer retrofit requests to alter case functionality
    • Clarify, diagnose, and problem-solve escalated customer fulfillment issues
  • Multi-tasking to be able to adjust workflow to meet needs of department
  • Communicate with Operations, Product Management, and PPO/Engineering for all Specialty Retrofit projects
  • Responsible for Pulse and SAP numbers for specific customers and catalogs
  • Creating new tickets in Salesforce and generating new quotes for the team
  • Confirming of purchase orders from vendors, moving dates, and communicating with customers regarding changes
  • Processing freight damage orders/quotes
  • Follow-up with internal notes for each job in Syteline
  • Enter replacement no charge orders pertaining to parts
  • Knowledge of all manufactured parts
  • Problem solve for both internal and external customers
  • Review and identification of tickets to be able to assign to domestic and international coordinators


Minimum Qualifications / Requirements:

  • High school diploma/GED required.

Desired Characteristics

  • Experience with ERP systems (Syteline, Oracle, Hillphoenix Portal, etc.)
  • Experience with CRM systems (Salesforce, etc.)
  • Two years of related work experience

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: Americas : United States : Iowa : Centerville

Sub Division : Hillphoenix Specialty

Job Requisition ID : 35400

Nearest Major Market: Ottumwa

Job Segment: ERP, Engineer, Database, Oracle, SAP, Technology, Engineering