Project Coordinator

Job Title:  Project Coordinator

Location:  Colonial Heights, VA

At Dover Food Retail (DFR), our employees are the pillars of our success. Hence, we've created a culture that values innovation, teamwork, and dedication. From the day you join us, you'll find a rewarding work environment with substantial benefits that include:

• On your first day, you become eligible for Medical, Dental, and Vision insurance, along with Prescription coverage
• We respect your need for work-life balance; hence, we offer Paid short and long-term leave disability insurance, paid vacation, and paid sick leave
• To secure your future, we offer 401k Retirement Plan matching
• Manage your expenses better with our Flexible Spending Account
• Enjoy 11 Paid Holidays each year - because everyone deserves a break!

What the Role Involves:

A Project Coordinator is a Project Management Team member who supports Project Managers by overseeing administrative tasks, communicating with stakeholders, and ensuring resource availability for the project team. They handle administrative tasks for the Project Manager and team members to keep the project running smoothly, such as ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments. This position will report to the Coordination Manager. 

• Partner with other Project Coordinators and Project Managers on daily activities.
• Meet financial objectives by forecasting requirements, scheduling expenditures, identifying and implementing efficiencies, analyzing variances, and initiating corrective actions.
• Manage subcontractor progress billings to include lien releases.
• Work with Contractors and coordinate equipment delivery and schedules for projects.
• Collaborate with the project team to understand and assist with tracking RFQs and orders, tasks, and project assignments.
• Order and track project parts.
• Maintain good communication with PM’s and Subcontractors to ensure timely and efficient job completion, communication, and proper documentation and tracking of the entire project lifecycle process.
• Data entry, scheduling, and hosting conference calls and webinars.
• Maintain contact with sub-contractors, vendors, and customers.
• Interaction with other departments outside of the PM group, such as finance, shipping and receiving, scheduling, sales, and install teams as projects require.
• Drafting and issuing project proposals, RFPs, budgets, change orders, and preliminary schedules for PM review and approval.
• Knowledge of construction notice of commencement NOC documentation and job permitting documentation.
• Issue Contracts, Letters of Intent, Purchase Orders, etc.
• Provides regional support by developing and maintaining positive relationship with the internal departments, customers and vendors, for estimating programs and projects.
• Track and manage change orders.
• Ensure all required project close out documents are obtained.

Basic Qualifications:

• High school diploma, college education or equivalent experience. 
• Two to four years of experience in a projects-related or administrative/office role.

The Ideal Candidate:

• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Experience in creating agendas, correspondence, documentation, and presentations.
• Microsoft Office Suite - Outlook, Excel, Word and Power Point, and capable of learning other personal computer applications (Vista Viewpoint and Procore)
• Vast understanding of Job Cost Accounting.
• Able to multi-task.
• Good problem resolution skills to make decisions related to customer issues, and escalate to Coordinator or Coordination Manager. 
• Follow up and follow through are critical elements in this position.
• Flexible during times of change.
• Persuasive, encouraging, and motivating.
• Excellent customer service skills.
• Strong written and oral communication skills, able to communicate effectively and expeditiously while maintaining professional conduct with all levels of the organization as well as third parties.
• Effectively prioritizes and executes tasks in high-pressure environments, able to manage project adjustments and alterations promptly and efficiently.
• Prepare and use excel spreadsheets, basic calculations and formulas.

Why Choose Dover Food Retail?

We believe in a collaborative entrepreneurial spirit and winning through our customers. We value and respect our employees, expecting results through high ethical standards, openness, and trust. Join us to be part of a company that is committed to delivering what it promises and has a reputation for quality.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities who require reasonable accommodations to perform the essential functions of this job are welcome to apply.

Embark on a fulfilling journey with DFR, where your skills are valued, your growth is nurtured, and your achievements are recognized.

Apply today!

Our Story:  

Dover Food Retail (DFR) is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services; and leading our industry by Innovating What’s Next in glass doors and intelligent merchandising technologies that keep food safe under brands such as HillPhoenix and Anthony. 

DFR is part of the Climate & Sustainable Technologies segment of the Dover Corporation® (NYSE: DOV). Dover is a diversified global manufacturer with annual revenues in excess of $7 billion.  

DFR is built on creativity and customer-centric innovation delivered by people invigorated by a strong sense of responsibility to help our customers win in their marketplaces. The relationships we build with our customers are as important to our success as the products we manufacture. This collaborative environment delivers FRESH THINKING, reassuring our customers that they choose the best when they choose to work with the people of Dover Food Retail.  

Apply today!

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

Dover Food Retail is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.