Corporate Facility and Office Manager

Dover is a diversified global manufacturer with annual revenue of over $8 billion. We deliver innovative equipment and components, specialty systems, consumable supplies, software and digital solutions, and support services through five operating segments: Engineered Products, Clean Energy & Fueling, Imaging & Identification, Pumps & Process Solutions and Climate & Sustainable Technologies. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for over 60 years, our team of approximately 24,000 employees takes an ownership mindset, collaborating with customers to redefine what's possible. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under "DOV." Additional information is available at dovercorporation.com.  

Position: Office Manager, Dover Corporation

Reports to: SVP & Chief HR Officer

Summary/Objective 

The office manager position is responsible for overall office activities; maintaining the facility in keeping with corporate office standards and is directly responsible for appearance, general maintenance, and repairs of the facility.  Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. The office manager will supervise day-to-day operations of the corporate space to include all conference space and a staff of two office coordinators.

Other responsibilities include partnering with IT, HR, and other corporate departments to provide a secure, productive environment for staff members and visiting guests.  Participate in new hire orientation and ensure all steps are completed in the separation process. Responsible for occupancy and space planning, arranging internal office moves, and providing arrangements for office meetings.

Essential Functions

• Manages the operational expense budget to ensure cost efficacy standards are met.
• Research service providers, negotiate contract pricing, and implement new vendors as needed for goods and services for the facility.
• Supervises the incoming voice mail messages from the main corporate phone number as well as website inquiries to ensure messages are forwarded to the correct employee for handling. 
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Responsible for the facilities day-to-day operations to include security (building access badges) and maintenance of office equipment.
• Communicate, implement, and monitor office policies and procedures to include emergency response plan and recruitment of emergency evacuation team.
• Plan, implement, and oversee corporate staff meetings as needed.
• Participates, as needed, in special department projects. 

Competencies

• Initiative
• Leadership
• Time Management
• Decision Making
• Communication Proficiency
• Organization Skills

Supervisory Responsibility

This position manages all employees of the department and is responsible for the performance management and hiring of the employees within that department.  The position also manages numerous contractors.  The position has significant interactions with multiple departments in the performance of assigned tasks, including Human Resources and Information Technology. 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires the ability to occasionally lift office products and supplies up to twenty pounds.

Education and Experience

• Bachelor’s degree or equivalent
• 10-15 years of previous experience in office management leading a team
• Demonstrated customer service skills
• Experience managing people and projects
• Proven experience in the application of technology in an office environment

#LI-BM1 

#LI-ONSITE 

Work Arrangement : Onsite

Pay Range: $110,000.00 - $140,000.00 annually

Bonus Eligible: This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan.

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position.  Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

Benefits: Benefits for this position include: a 401(k) savings plan with employer contributions; medical, dental and vision insurance; wellness programs; health savings account, health care and dependent care flexible spending accounts; company paid short-term disability and long-term disability; company paid employee basic life and AD&D insurance; supplemental employee and dependent life insurance; optional accident, hospital indemnity and critical illness insurance; adoption, surrogacy, and fertility benefits and assistance; commuter benefits; parental, military, jury duty, and bereavement leaves of absence; paid time off, including 12 paid holidays per calendar year, paid vacation days beginning at 120 hours annually, 40 paid sick leave hours annually or as provided under state and local paid sick leave laws; wellness reimbursement, tuition assistance; business travel services; employee discounts; and an employee assistance program that includes company paid counseling sessions and legal services. Eligibility for benefits is governed by applicable plan documents and policies.

Fraudulent Recruiting Disclaimer:  Dover Corporation and our affiliated operating companies want to alert applicants to internet job posting fraud, where parties posing as Dover employees, recruiters, or other agents, try to engage with online candidates in an attempt to steal personal and/or financial information.  We do not endorse or engage in any recruitment practices that involve payment or personal information outside of our official application and hiring process.  Please verify the authenticity of an invitation to apply for a job, or for a job offer by contacting us directly through our Dover and affiliated operating company websites at https://careers.dovercorporation.com/.  To learn how you can protect yourself, review our Recruitment Fraud Notice on our careers site.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function : Administrative