Receptionist

Location:

Dundee, ANS, GB

Job Requisition ID: 57630

Department: Administration (DEPT_ADM)

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #EnergizedByGrowth.

DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

Position Title: Receptionist (12months FTC)

Location: Dundee

Reports to: HRBP

Part Time Receptionist – 22.5 hours per week (Job Share - Wed/Thur/Fri)

We are seeking applications for an exciting 12 month fixed term contract opportunity to join our Reception team at DFS Dundee.

The Receptionist is the first point of contact for our internal and external customers including visitors to the business whilst also running a professional office administration and reception service. Additionally, you may be required to provide ad hoc administration support for Human Resources and other operational departments where required.

This is a part-time position (22.5 hours per week) with a start date ASAP.

Days / hours of work will be Wednesday (11.30am – 5pm), Thursday (8am – 5pm) and Friday (8am – 4pm).

Key Responsibilities:

Manage a high volume of enquiries (both telephone and face to face)
Assisting with travel arrangements for visitors (hotel bookings, airport shuttles, taxis)
Issue building access cards
Co-ordinate & arrange meetings / events including catering, setup, clean-up, co-ordination of other event logistics.
Maintain / update spreadsheets & databases.
Manage stationery supplies, PPE & new starter set up.
Update and maintain company time & attendance information & provide accurate payroll and accounts reporting.
Provide ad hoc secretarial support to management.
Be able to provide full time reception cover if required (holiday / sickness cover)

Essential Person Requirements:

Excellent customer service & admin skills, ideally having had previous reception / front desk experience.
Highly organized and detail orientated.
Excellent Numeracy and English language (spoken and written) skills.
Flexible & capable attitude to work.
Ability to manage a variable workload with conflicting priorities with minimal supervision.
Proficiency in MS Office (Word, Excel, Power Point, Outlook) is essential plus the ability to learn new software.
Highly reliable and polite person with a pleasant and confident telephone manner
Excellent communication skills
Collaborative across all levels and functions
A high level of discretion & confidentiality
Good analytical and problem-solving skills with an innovative approach

The successful candidate will be able to hit the ground running and must be comfortable with greeting many visitors; ensuring a warm “front of house” welcome. A self-starter, motivated and able to work to own initiative with a hands on “can do” attitude. Attention to detail is key.

Work Arrangement : Onsite

All qualified applicants will receive consideration for employment without discrimination on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: EMEA : United Kingdom : Dundee : Dundee

Job Function : Administrative