Customer Service Post Shipment Co-Ordinator

Date: Jun 11, 2021

Location: Eastleigh, GB

Company: Dover Corporation

OK International is a global manufacturer of electronic benchtop tools and precision dispensing solutions worldwide.  We have four major product lines Metcal electronics bench tool solutions, Techcon dispensing Systems, Quant 3D printing and ProWorks process management software. 

We have facilities in Cypress California (US), Chandlers Ford (UK) and Shenzhen (China) supporting our customers worldwide. The OK International Team is dedicated at putting customers first, having an enterpreneurship mindset, innovative culture, cultivating relationships and never comprimising on integrity.   Welcome to our team!

OK International is part of the Dover Engineered Products segment of the Dover Corporation. Dover is a diversified global manufacturer with annual revenue of over $7 billion. We deliver innovative equipment and components, specialty systems, consumable supplies, software and digital solutions, and support services through five operating segments: Engineered Products, Fueling Solutions, Imaging & Identification, Pumps & Process Solutions and Refrigeration & Food Equipment. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for over 60 years, our team of approximately 24,000 employees takes an ownership mindset, collaborating with customers to redefine what's possible. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under "DOV."

Job Summary:


  • Working as a critical part of the OK International European Internal Sales team you will have a varied role including Daily shipment updates, dispatch instructions, co-ordinate returns, customer relationship management, customer services and sales administration, data input, data cleansing.
  • Support our sales representant based in UK, France, Germany and England, shipping activities, returns.
  • Maintain the company’s reputation by constantly and consistently meeting and exceeding the customer’s expectations.  
  • Communicate customer feedback to help us constantly improve our service.
  • Support customer service team – additional back up for team.


Job Duties

  • Respond to incoming calls and demand from customers regarding shipments in transit, chasing shipping company for latest updates on late or missing shipment


  • Create Daily shipping instructions to the Warehouse to ensure timely dispatch of goods on scheduled delivery dates


  • Create and send to customers weekly open orders reports highlighting available stock to customers


  • Create any commercial invoices required for the team for any returns/warranty claims/sample orders or free of charge orders


  • Co-ordinate the returns process from Sales to TSD team communicating any updates to customers from collection to return to customers.


  • Organise any sample requests from RSM to customers through the Warehouse team


  • Set up and review any Visual compliance activities/Know your customer requests.


  • Cross trained to provide additional administrative support to our sales representants based in UK, France, Germany and India, when required.


  • Uses computer to produce reports and other documents. Follows general instructions for desired format of work.


  • This description is not exhaustive and may change over time as requirements and circumstances change.  Please see below detailed tasks.


Work Experience Requirements


  • Previous Customer Service Experience, ideally within a manufacturing and/or a Distribution environment
  • Previous Sales administration Experience, ideally within a manufacturing and/or a Distribution environment


Essential Skills


  • Excellent verbal and written English
  • Excellent Communication Skills
  • Proactive and Self motivated
  • Accuracy
  • Organisational/Prioritisation Skills
  • Proficient in Word, Excel and outlook
  • Used confidently inhouse order booking systems or other ERP Systems


Desired Skills


  • Excel Intermediate experience
  • Shipping/Incoterms experience



All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: EMEA : United Kingdom : Hampshire : Eastleigh

Sub Division : OKI United Kingdom

Job Requisition ID : 37241

Job Segment: Warehouse, Administrative Assistant, ERP, Relationship Manager, Customer Service, Manufacturing, Administrative, Technology