At SWEP, we believe our future rest on give more energy than we take – to our planet and to our people.
 
As the world´s leading supplier of efficient heat transfer technology, we are driving the conversion to sustainable energy usage in heat transfer. We are dedicated to constantly creating more from less energy, material, and space.
For us at SWEP, it's more than just a job, it´s a commitment to making a difference and an impact by finding new ways to make energy last longer – globally and locally.  We are striving for record-breaking growth and are looking for individuals who think like entrepreneurs, have an open mind, care about the environment, and want to inspire and be inspired. Come and join us!

Job Summary

Provide appropriate customer service necessary to create an exceptional experience for customers placing orders with SWEP Brazil and/or SWEP North America (as required), from purchase order entry through receipt of payment. Position will not involve direct price negotiations, quote development, or decisions involving acceptance or rejection of customer POs via terms and conditions evaluation. 

Responsibilities

• Manage orders and provide customer service for customers placing orders with SWEP Brazil and/or SWEP North America (as required); from customer inquiry, against existing quote/contract/price list through dispatch/invoice to payment information internally and to the customer including but not limited to:
• Set up and maintain customer data and records, such as customer information, delivery addresses, customer part number cross references, specific customer labels, special shipping and packing instructions, special invoicing instructions with access to SWEP Brazil and/or SWEP North America database management systems.
• Communicate, provide, and maintain information to the customer through external customer platforms/supplier portals.
• Process credit card orders in accordance with defined procedure.
• Identifying customer needs, resolve issues, build and nurture customer intimacy.
• Securing the best supply solution for the customer, negotiate improved delivery dates with production, split orders to accommodate customer demands, assess need for express transport, monitor customer stock levels in warehouses, coordinate needs with Logistics.
• Manage financial matters on debt collection, overdue balances and provide information to Finance about agreed settlement dates.
• Handle corrections on credit and debit notes to correct deviances and issue compensation for claims.
• Ensure activities/processes create a satisfactory customer experience (after sales).
• Register and handle all filed claims and act as customer’s primary point of contact throughout the claim process.
• Follow procedure to manage US based orders (if applicable). Position will have access to US orders after review from US based CS team.
• Handle customer forecasts, including entry in internal systems, analysis of received data and coordination and information of changes in volumes, both internally and with customer.
• Follow up stock agreement implementation, cooperate to deal with late stock.
• Raise configuration and option requests in the Customizing System.
• Participate in logistics and order process improvement projects with plants and/or other regions.
• Provide support for general customer inquiries, such as drawing requests, KHK documentation, approvals etc.
• Perform other activities, related to area, at manager’s discretion.

Qualifications, Education, and Experience

• High School Diploma. Some college or degree preferred.
• Experience in providing service in a business-to-business environment.
• Strong MS Office skills

Skills and Competencies

• Ability to work under pressure, meet deadlines and handle multiple and competing priorities.
• Good team work spirit and excellent communication skills.
• Service-minded, flexible and proactive with analytical and administrative skills
• Determined, focused on results, and goal oriented
• Ability to self-motivate and work independently

Work Arrangement : Hybrid  

Salary Range :    -   

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position.  Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

We are a growing company and a part of the Dover Corporation family. We are dedicated to supporting our customers with the optimal solutions and we believe in close, rewarding partnerships. We are represented in more than 50 countries and have production facilities in Sweden, USA, Slovakia, China and Malaysia.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function : Customer Service

Job Summary

Provide appropriate customer service necessary to create an exceptional experience for customers placing orders with SWEP Brazil and/or SWEP North America (as required), from purchase order entry through receipt of payment. Position will not involve direct price negotiations, quote development, or decisions involving acceptance or rejection of customer POs via terms and conditions evaluation. 

Responsibilities

• Manage orders and provide customer service for customers placing orders with SWEP Brazil and/or SWEP North America (as required); from customer inquiry, against existing quote/contract/price list through dispatch/invoice to payment information internally and to the customer including but not limited to:
• Set up and maintain customer data and records, such as customer information, delivery addresses, customer part number cross references, specific customer labels, special shipping and packing instructions, special invoicing instructions with access to SWEP Brazil and/or SWEP North America database management systems.
• Communicate, provide, and maintain information to the customer through external customer platforms/supplier portals.
• Process credit card orders in accordance with defined procedure.
• Identifying customer needs, resolve issues, build and nurture customer intimacy.
• Securing the best supply solution for the customer, negotiate improved delivery dates with production, split orders to accommodate customer demands, assess need for express transport, monitor customer stock levels in warehouses, coordinate needs with Logistics.
• Manage financial matters on debt collection, overdue balances and provide information to Finance about agreed settlement dates.
• Handle corrections on credit and debit notes to correct deviances and issue compensation for claims.
• Ensure activities/processes create a satisfactory customer experience (after sales).
• Register and handle all filed claims and act as customer’s primary point of contact throughout the claim process.
• Follow procedure to manage US based orders (if applicable). Position will have access to US orders after review from US based CS team.
• Handle customer forecasts, including entry in internal systems, analysis of received data and coordination and information of changes in volumes, both internally and with customer.
• Follow up stock agreement implementation, cooperate to deal with late stock.
• Raise configuration and option requests in the Customizing System.
• Participate in logistics and order process improvement projects with plants and/or other regions.
• Provide support for general customer inquiries, such as drawing requests, KHK documentation, approvals etc.
• Perform other activities, related to area, at manager’s discretion.

Qualifications, Education, and Experience

• High School Diploma. Some college or degree preferred.
• Experience in providing service in a business-to-business environment.
• Strong MS Office skills

Skills and Competencies

• Ability to work under pressure, meet deadlines and handle multiple and competing priorities.
• Good team work spirit and excellent communication skills.
• Service-minded, flexible and proactive with analytical and administrative skills
• Determined, focused on results, and goal oriented
• Ability to self-motivate and work independently