Accounts Receivable Specialist

Date: Jun 10, 2022

Location: Milwaukie, OR, US

Company: Dover Corporation

Warn Automotive is a world leader in driveline disconnect technology. Our heritage comes from making WWII surplus Jeeps easier to drive on the road with the first unlocking hubs. We continue today by making disconnects for cars, trucks, and SUVs around the world. These trusted technologies come from years of innovation and listening to our customer's needs. We have a bright future ahead so come join our growing team at Warn Automotive.

Position Summary:

 

Manages the customer relationship.  Process accounting sub ledger transactions with a high degree of accuracy and efficiency.  Maintains work procedures in accordance with internal controls and accounting principles and SARBOX.

 

Company Overview:  Dover’s Vehicle Service Group is the global leader in designing and manufacturing vehicle service, collision and automotive OEM equipment.  It is one of the founding companies of Dover Corporation, an eight billion dollar diversified global manufacturer.  VSG consists of fifteen leading vehicle lifting brands (Rotary, Forward, Blitz, Ravaglioli etc.), collision repair (Chief), wheel services, diagnostics (Butler, Rotary, Chief and Ravaglioli) and tier-one automotive brands (Warn Automotive) with operations worldwide, including regional business operation centers and large manufacturing facilities in the U.S., Europe and Asia. 

 

 

Essential Job Functions Include:

 

  • May be required to work overtime.
  • Accountable for Sarbanes-Oxley compliance in assigned area.  Responsible for design and operating effectiveness of internal controls, including a self-assessment and report to management.
  • Accountable for developing and monitoring processes and practices necessary for legal and ethical compliance in assigned area.
  • Work safely and without injury.
  • Responsible for prompt and regular attendance as scheduled.
  • Performs other various duties as may be assigned.
  • Matches, batches, and codes transactions with supporting documentation.
  • Support Month end closing activities.
  • Researches and resolves account disputes and billing discrepancies with customers.
  • Researches and resolves issues with other teams, such as sales, customer service, distribution, quality or receiving staff.
  • Prepares and analyzes journal entries and account reconciliations with appropriate backup and approvals.
  • Posts manual invoices with supporting documentation.
  • Support internal and external audit testing.
  • Prepares & analyzes aging reports and billing statements. 
  • Maintains cash applications, account reconciliations, and forced deductions.
  • Responds to credit inquiries.
  • Identifies bad debt or financial exposure.
  • Serve as accounting subject matter expert on variety of cross-functional activities including customers portal navigation and dispute..
  • Creates/maintains credit history files.  
  • Reviews credit holds and reacts in a timely manner.
  • Responsible for getting credit references for potential customers including but not limit to running Dun & Bradstreet.
  • Manages collection efforts/calls with customers as needed. 
  • Maintains ledgers, sub ledgers, and address book data.  
  • Be a champion in continuous improvement activities.
  • Problem-solves individually or as part of a group as job duties require.
  • Responsible for prompt and regular attendance as scheduled.   May be required to work overtime.
  • Work safely and without injury.
  • Perform other various duties as may be assigned.

 

Key Dover Competencies:

  • Builds and Manages Collaborative Relationships: Establishes and nurtures numerous relationships within VSG and Dover.  Takes action to partner with the communities in which we operate and to be an appropriate corporate citizen.
  • Self-Awareness and Personal Development: Role models a personal leadership style that includes self-awareness; accepts feedback, understands and maximizes strengths while working to overcome weaknesses.
  • Results Driven: Produces results that exceed Dover’s strategic objectives via a combination of planning and implementation, while living the Dover Values.
  • Strong Business Acumen and Sound Judgement:  Uses instinct as well as data to accurately assess business situations and industry trends; makes timely, appropriate decisions and implements appropriate plans while living the Dover Values.
  • Winning the Right Way:  Operates with High Ethical Standards, Openness and Trust.  Conducts themselves with high ethical standards and fosters a culture in the organization to conduct business aligned with those standards.

 

Availability Requirements:

Due to the nature and scope of the essential functions of this position, the importance of personal interactions with coworkers and employees, and the availability of job-related tools, equipment and resources at work, performance of the essential functions requires regular, consistent availability, accessibility, and presence on-site and after-hours. 

 

This is a full-time position.  Days and hours of work are Monday – Friday, 7:00am – 4:00pm.  This position regularly requires long hours and occasional weekend work as job duties demand.  

 

Travel is primarily local during the business day, although some out of area travel may be expected.

 

Education and/or Experience:

  • One or more year’s college coursework preferred.
  • 3 or more years Accounts Receivable or other related experience on the job.

 

Required Qualifications, Skills and Abilities:

 

  • Strong Microsoft Office and Internet skills.  Proficient working with Excel and Word.  JDE experience is preferred. 
  • Strong oral and written communication skills commensurate with the job tasks and position necessary to communicate clearly and effectively with internal and external customers while providing exceptional quality of work and outstanding customer service. Ability to present information in a manner designed to educate or inform other team members and customers in one-on-one or group interactions as directed.
  • Ability to review, comprehend, interpret, process and evaluate effectively written work instructions and procedures written in English in conjunction with the performance of the essential functions and other assigned job duties.
  • Strong interpersonal and conflict resolution skills including ability to work efficiently in a fast-paced work environment while maintaining a calm, rational and respectful demeanor and communication style in times of stress occasioned by work demands, tight timelines, heavy production expectations, unexpected quality control issues, and other work-related issues or concerns that may cause a heightened level of anxiety, frustration, anger, disappointment, confusion, etc.
  • Strong technical, trouble-shooting, problem solving, research, organizational and analytical skills, combined with the ability to prioritize tasks and meet established deadlines.  Ability to multitask is also essential while remaining flexible with changing priorities and deadlines. 
  • Well-reasoned decision making with a high attention to detail regarding organization, planning, work flow, and project prioritization to ensure tasks are completed efficiently and accurately.
  • Highly ethical, self-motivated individual with ability to work independently and/or with limited direction, as well as cooperatively in a team environment, while consistently demonstrating collaborative, respectful and productive work habits.

 

Physical Requirements:

 

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

  • Receive, understand, evaluate and appropriately respond to communications from employees, members of management, customers, vendors, and visitors using available technology, in person and in a public setting when necessary.
  • Work for extended periods of time in a stationary position daily while operating a computer and other tools and equipment in conjunction with completing required job tasks.  This is largely a sedentary role; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
  • Maintain professional and respectful communication style to ensure reactions and responses to both emergency and non-emergency situations serve as an example to others of appropriate workplace communications.
  • Provide intellectually sound and well-reasoned answers, recommendations and solutions to identified business problems, issues and/or questions.  Efficiently and quickly analyze, process, manipulate, and accurately record extensive amounts of data (some of which is technical in nature) and other information that serves as the basis for this position.
  • Move to, from and within the designated work area frequently and consistently throughout the work day and regularly throughout our building and/or across Warn-related property site locations, possibly during inclement weather.
  • Use a personal computer or other technology devices frequently and consistently for the purpose of reviewing, analyzing, creating, transmitting, and presenting documents, data and other business-related information.
  • Lift, transport and/or move up to 20 pounds of weight occasionally in the performance of regular duties.  Occasional bending, stooping, walking up and down stairs, standing on a step stool and kneeling may be required.

 

Environment/Atmospheric Conditions:

 

The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position.  This position’s job duties are performed generally in a shop or warehouse type environment.  Team members in this position may be exposed to loud noises from operating machinery, cold temperatures, chemicals and vapors, and possibly injury associated with work involving manufactured parts, assembly and heavy machinery.  The team member may also occasionally be required to work in an office environment with traditional office lighting and office furniture, as well as consistent and frequent noise, interruptions and other similar distractions.

 

Machines, Tools Equipment, Software:

 

Personal computer, network environment, fax machine, copy machine, other office equipment, Microsoft Office, Microsoft Windows and other company specific software.

 

 

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties that may be required for this position.  Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.

 

EQUAL OPPORTUNITY EMPLOYER

 

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: Americas : United States : Oregon : Milwaukie || Americas : United States : Oregon : Clackamas || Americas : United States : Oregon : Portland

Sub Division : VSG Warn Automotive

Job Requisition ID : 43601


Job Segment: Accounts Receivable, Machinist, Testing, QC, Warehouse, Finance, Manufacturing, Technology, Quality