Payroll & Benefit Administrator

“TWG” is the group name we use to refer to the industry’s foremost producers of quality winches, hoists, gear drives and electronic monitoring systems for global industrial applications.  The seven brands comprising TWG include Tulsa Winch, Rufnek, Greer, dp Winch, Gear Products, Pullmaster and LANTEC.  Operating from the Jenks, Oklahoma facility are the Tulsa Winch, Rufnek, Greer, dp Winch and Gear Products brands with Pullmaster and LANTEC brands operating from the Surrey, British Columbia, Canada.

By drawing upon the talent of our dedicated employees and the strengths of these brands, TWG has become known around the world for providing innovative products and solutions designed and manufactured to high quality standards and delivered to our customers on time.  The products and solutions produced by TWG find their way into diverse applications including onshore oil and gas, the utility industry, commercial and governmental towing and recovery, construction and offshore cranes, marine applications including fishing and cargo handling, forestry and mining applications and a myriad of other construction applications.

We feel that our success is directly attributable to the creativity, commitment and enthusiasm of our employees.

The Payroll and Benefits Administrator is responsible for accurate and timely processing of Payroll, administration of employee Benefits programs, and management of Time and Attendance (T& A) system within a Shared Services environment. This role requires strong attention to detail, knowledge of payroll legislation, excellent communication skills, and the ability to work effectively with various stakeholders to ensure timely and accurate delivery of employee pay and benefits. Proactive collaboration with various stakeholders is critical to the success of this role.

Key Responsibilities:

Payroll:

• Accurate and timely processing of bi-weekly payroll for both salaried and hourly employees for all employees in multiple entities under shared service platform ensuring accuracy and regulatory compliance and Company policies.
• Maintains Payroll-specific records (changes in wage/salary rates; pension, insurance, mandatory deductions; new hires, terminations, leave of absence, etc.)
• Processing ROEs/ Year end company T4 and T4A slips
• Partners with Human Resources to ensure accurate and timely processing of new hires, terminations, Roe’s, pay rate changes and incentive pay as applicable
• Maintain employee records for systems such as payroll, HRIS and ERP, with current information including new hire, benefit elections, benefit changes, terminations, attendance, PTO, work related accidents / illnesses and other related areas.
• Respond to payroll inquiries from employees and managers.
• Maintains confidentiality of employees' personal information in compliance with Privacy Act

Time and Attendance Management:

• Maintains and administers the time and attendance system ensuring accurate tracking of employee work hours, PTO, sick leave, overtime etc.
• Generate Time and Attendance reports and distributes as required to supervisors and managers.
• Train employee and managers on Time and Attendance system usage and provide related support
• Work with managers to ensure timely approval of timesheets
• Reconcile Time and Attendance data with payroll processing.
• Identify and resolve Time and Attendance issues in a timely manner.

Benefits:

• Administers employee benefits programs, including health insurance, retirement plans, and other related benefits.
• Acts as a liaison between employees and benefits providers
• Maintain accurate benefits recording and reporting.
• Support benefits communication and education initiatives for employees.

Other:

• Generates standard reports and submits monthly reports as directed.
• Provide support to HR and other departments on payroll, attendance management and benefits related matter.
• Participates in audit and other compliance related activities.
• Administer company training programs as required
• Performs routine administrative tasks in support of the Human Resources department.
• Supports in social committee meetings/ events
• Maintains Company bulletin boards by keeping them current with required compliant postings
• Other essential duties may be assigned as required.
• Keeps informed and educated about technological advancements and improvements within the area of responsibility.
• This position is also responsible for, with authority to follow ISO procedures, initiate action to prevent problems, document quality problems, contribute to problem solutions, verify implementation of solutions, control further processing when a problem is identified, protect the environment, including preventing pollution, analyzing, or identifying areas for correction or improvement

Qualifications/Requirements:

• Post-secondary education in area of specialty; 1 to 2 years successful experience in payroll and benefit administration, or equivalent successful combination of education and experience.
• Proficiency using Ceridian Powerpay payroll and Dayforce workforce management software, Microsoft Office, PowerPoint, Excel and other related programs.
• Experience working in a shared service environment is an asset

Work Arrangement : Onsite

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position.  Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

Benefits: Benefits for this position include:  a 401(k) savings plan with employer contributions; medical, dental and vision insurance; wellness programs; health savings account, health care and dependent care flexible spending accounts; company paid short-term disability and long-term disability; company paid employee basic life and AD&D insurance; supplemental employee and dependent life insurance; optional accident, hospital indemnity and critical illness insurance; adoption, surrogacy, and fertility benefits and assistance; commuter benefits; parental, military, jury duty, and bereavement leaves of absence; paid time off; business travel services; employee discounts; and an employee assistance program that includes company paid counseling sessions and legal services. Eligibility for benefits is governed by applicable plan documents and policies.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact accommodations@dovertwg.com for assistance with an accommodation. Kindly specify Job Requisition Number / Job Title and Location in response.

Job Function : Human Resources