Sales& Office Administrator

Markem-Imaje is a trusted world manufacturer of product identification and traceability solutions, offering a full range of reliable and innovative inkjet, thermal transfer, laser, print and label application systems. Markem-Imaje delivers fully integrated solutions that enable product quality and safety, regulatory and retailer compliance, better product recalls and improved manufacturing processes.

The Role

We are looking for Sales& Office Administrator who will support HR in coordinating and administering some HR programs and activities, perform a variety of administrative duties, support some finance and order management tasks. 

Location:

H1O Aoyama

3-1-30 Jingu-Mae Shibuya-ku, Tokyo 150-0001 Japan

〒150-0001 東京都渋谷区神宮前三丁目１番３０号 Ｈ１Ｏ青山

What you will do:

業務内容:

HR Part人事

• Support HR in coordinating and administering some HR programs and activities at local, such as

海外の人事部門をローカルでサポート。人事に関連するプログラムや日本法人内での労務関連業務を管理、調整、またはレポート作成などをお任せします。

• Employee attendance tracking and reporting;

従業員の勤怠管理とレポート作成・提出

• Contact point to local employees and payroll vendor to provide the needed local documents for any changes, i.e. overtime, annual leaves, employee changes, social insurance registration and deregistration etc.

残業、年次休暇、従業員の入退社、社会保険の入会登録や解約などの変更に応じ必要な書類を提供、社労士への連絡窓口などの担当業務

• Annual health check administration for all employees;

全社員を対象とした年次健康診断の実施、管理業務

• Commuting Allowance update;

通勤手当の更新とレポート作成?提出

• Other ad hoc tasks assigned by manager;

その他上記に不随する業務

Admin part総務

• Performs a variety of administrative duties, which may include company car management, Postage management, Office building management, expense reimbursement application and some other company documents etc. management.

社用車の管理?更新業務、郵便物の発送?受け取り?仕分け、オフィスビルの管理、経費精算申請業務、その他社内書類の管理など、さまざまな管理業務を行っていただきます。

• In charge of daily administrative operations, including reception, security, Office building maintenance & cleaning, office supply, postages etc. Also, In charge of duties for Purchase request & Purchase order of non-sales goods and services with SAP system.

受付、セキュリティ、オフィスビルのメンテナンス?清掃、事務用品の購入、宅急便や郵便物などの総務業務。また、SAPシステムを使用した発注書作成

• In charge of duties for company car leasing and arrangement for parking lots 

社用車のリースや駐車場の手配、新規、更新などの業務

• Provide general admin support, including business cards and invitation letter etc.

名刺や招待状作成、その他総務全般に係る業務

• Coordinate the foreign visitors' visa, logistic arrangement etc.

外国人訪問客のビザ、現地でのロジやホテルなどのサポート業務

• Support office renovation project and moving project as required;

オフィスの改修プロジェクトや移転プロジェクトのサポート

• Support company activities, Annual Dinner and other big company events.

企業活動、年次夕食会、その他会社で開催するイベントサポート

• Set up laptop and company phone for new hire.

新入社員にむけたPCと会社携帯の調達、設定

• IT and System support. Single Point of Contact for Global IT and system team to implement the change.

ITとシステムのサポート。 グローバル IT チームおよびシステム チームと連携してシステム更新などがあれば対応する

• Response to phone calls using the system (Salesforce), creating tickets according to the content of the call

システム（セールスフォース）を使った電話対応、電話内容に応じたチケット作成

• Other administrative work as assigned.

その他の総務関連業務

Finance Part財務部

• Supporting of mainly Accounts receivables and payables role remotely where finance shared service counterparts are located overseas and collaborate with them. Task assigned as

財務シェアードサービスの海外拠点と連携し、主に売掛金?買掛金管理業務のローカルサポート

• Weekly Statement of Account to print out and send to customers

毎月数回発生する合計請求書の発送（月5回程度） 10 15 20 25 30日の翌日発送

• Scanning the Vendor Invoice and Customer payment advice to finance communication tool

業者からの請求書と顧顧客からの支払通知?検収明細等の対応業務(Scan)

• Preparing of internal Vendor master forms and request to set up in accounting system.

社内業者登録フォームの作成と申請。会計システムへの新規設定?アップデートのリクエスト

• Arranging Paper Promissory Notes to send to bank before maturity date.

手形管理業務（受取/取立依頼/領収書発行）

• Create Purchase Request/Order and conduct Good Receiving on SAP.

購入依頼書/注文書の作成、受領作業

• Employee travel expense to check status if original document arrives and filing the expense claims.

旅費精算ファイリング業務

• To respond Customer & Supplier's inquiries and communicate and discuss with Finance shared service for the necessary action to be taken.

経理関係での顧客/サプライヤー電話対応

• Ad-hoc Inquires from finance related instructed by Finance shared service.

その他財務から依頼させる不随業務

Customer Care Tasksカスタマ?ケア部

• Order Management role using SAP System

SAPシステムを使った受注入力業務

What you need to have:

求めている人材【資格、経験】:

• Bachelor degree, 5 years office admin or business operation related experience in MNC in preferably B2B industry. Business English (TOEIC score over 700);

４年大学卒。外資企業での総務または事業運営関連業務を5 年以上経験、B2B 業界経験者を優先, ビジネスレベルの英語力（TOEIC score over700）

• SAP experience (PO, AP or SD) is a Plus

SAP の経験 (PO ,AP, SD) があれば尚良

• SFDC(SalesForce) experience is a Plus

セールスフォースがあれば尚良

• Good interpersonal relationship skills and team work ability;

優れた対人関係スキルとチームワークにおけるコミュニケーション能力

• Good numeracy and analytical abilities, with spreadsheet and database experience；

優れた計算能力と分析能力、集計表とデータベースの使用経験；

•  Ability to multitask and meet changing deadlines

同時に複数の業務をこなすことができ、変則的な締め切りにも対応できる能力

• Excellent communication skills and Good English in both written and oral; Good skill in MS PowerPoint and Excel.

優れたコミュニケーションスキルと、書面および口頭で問題なくコミュニケーションができる英語力（TOEIC score over 700） MS PowerPoint および Excel 使用経験　

• Highly organized, detail oriented and works with a high degree of accuracy

高い管理能力、几帳面で高いレベルの正確さを持つ方

You’ll only be the right candidate if you are aligned to our values and culture:

• Collaborative entrepreneurial spirit
• Winning through customers
• High ethical standards, openness and trust
• Expectations for results
• Respect and value people

If you believe you match our values and have the experience we’re looking for, then apply! We can’t wait to hear from you!

 #LI-DNI

Work Arrangement : Hybrid 

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

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This position may be located in : APAC : Japan : Tokyo : Tokyo 

Sub Division: Direct Distrib Japan Imaje 

Job Requisition ID: 60943

Job Function : Administrative