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Office Manager

Date: Apr 19, 2021

Location: Tyler, TX, US

Company: Dover Corporation

Dover Precision Components delivers performance-critical solutions for rotating and reciprocating machinery across the oil & gas, power generation, marine, industrial, chemical and general processing markets. Comprising the Waukesha Bearings, Bearings Plus, Inpro/Seal and Cook Compression brands, our portfolio includes hydrodynamic bearings, active magnetic bearings, system and bearing protection, and reciprocating compressor valves, sealing technologies, pistons, rods and more. Each solution is custom-engineered to provide optimum efficiency, reliability and productivity, and backed by comprehensive aftermarket services. Dover Precision Components serves its global customer base through facilities in North America, Europe, Asia and the Middle East, as well as technical sales representatives around the world. Dover Precision Components is part of Dover Corporation’s Fluids segment.

Summary

Provides administrative and office support activities for Cook Compression.

 

 

Duties and Responsibilities

 

  • Purchase supplies, tooling, material and inventory
  • Collaborate as necessary with Cook Compression facility and functional leadership
  • Collaborate with regional sales staff to develop customer base, develop monthly and annual sales forecasts, and then working to deliver product and service to meet or exceed those forecasts
  • Coordinate resources to satisfy both internal and external customers; to deliver superior products and quality service in a fast paced environment that meets or exceeds the customer's expectations
  • Overseeing and review purchasing, SRO and job entry, pricing, quotes, estimates, and quality issues
  • Train and orient new employees and Cross-train employees in the office
  • Responsible for ensuring facility compliance with all Federal, State, and Local labor laws, environmental regulations, OSHA compliance and City ordinances
  • Maintain accurate records
  • Provides customers with premium care, with a sense of urgency
  • Updates customer order status reports and milestones
  • Addresses inquiries regarding product pricing, availability, concerns and problems
  • Initiates orders with the customer or recommends order changes based on account and manufacturing knowledge
  • Interacts with internal departments to research and resolve customer problems
  • Works in a team environment to meet business objectives and goals
  • Manages sales and transfer orders from order to cash. Order to Cash process will include but not be limited to:
    • Product and Order Research and Pricing
    • Quote and Order Generation and Tracking
  • Prepare file for invoicing and ensure accuracy and compliance with all revenue recognition standards and customer purchase order requirements
  • Order Expediting
  • Doc Trak Documents
  • Communicates with regional sales team for status of order and position of sales
  • Provides sales and administrative support for pricing and invoicing
  • Prepares monthly, weekly or daily sales analysis
  • Prepares and maintains daily, weekly, and monthly order schedule to ensure on-time delivery of products
  • Monitors trends and evaluates the performance assessed against monthly sales goals
  • Maintains an efficient organized work environment.
  • Strives to maintain customer base, always looking for opportunities for growth and new business.
  • Provide a single point of contact for gathering or disseminating information concerning facility-related issues.
  • Maximize office productivity through proficient use of appropriate software applications.
  • Apply uniform correspondence procedures and style practices.
  • Prepare various reports for management as needed.
  • Notify Safety Team regarding medical/fire/police and other emergencies.
  • Coordinate emergency evacuations, when required.
  • Through coordination with the Safety Team:
    • Schedule fire drills as required by applicable codes
    • Report all damaged, inoperable, and missing fire safety equipment, signs and emergency evacuation plans.
    • Coordinate safety training.
  • Prepare orders for shipment and prepare shipping documentation in compliance with facility and customer requirements

 

 

Skills:

 

  • High degree of organization and detail focus
  • Strong time management skills
  • Comprehensive understanding of manufacturing systems, especially production and inventory control
  • Accurate data entry skills along with proficiency with computer applications inclusive of Word, Outlook and Excel
  • Strong written and verbal communication skills along with dynamic telephone presence
  • Should exert sound judgment, discretion and preserve confidentiality
  • Flexible to work during non-business hours
  • Able to work independently and exercise sound judgment

 

Qualifications

 

  • Associates degree in business related field preferred.
  • At least 2-4 years of prior experience in office administration required.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: Americas : United States : Texas : Tyler

Sub Division : Cook Services US - E0051

Job Requisition ID : 35506


Nearest Major Market: Tyler