Site Administrator, Marathon Equipment

Date: Nov 16, 2022

Location: Vernon, AL, US

Company: Dover Corporation

Environmental Solutions Group encompasses industry-leading brands — Heil Environmental, Marathon, Bayne, The Curotto-Can, 3rd Eye, and Soft-Pak — to create a premier, fully integrated equipment group serving the solid waste and recycling industry. Through extensive voice-of-customer outreach, in-house engineering and manufacturing capabilities, a wide-reaching service network, and proven industry expertise, Environmental Solutions Group is focused on solving customer problems through environmentally responsible products and providing world-class support.  For more information, visit www.doveresg.com.

 

ESG is a Dover Corporation operating company. Dover is a diversified global manufacturer and solutions provider with annual revenue of approximately $7 billion. We deliver innovative equipment and components, consumable supplies, aftermarket parts, software and digital solutions, and support services through five operating segments: Engineered Products, Fueling Solutions, Imaging & Identification, Pumps & Process Solutions and Refrigeration & Food Equipment. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for over 60 years, our team of over 23,000 employees takes an ownership mindset, collaborating with customers to redefine what's possible. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under "DOV." Additional information is available at dovercorporation.com.

 

 

Operating Company:  Environmental Solutions Group – Marathon Equipment

Location:  Vernon, AL

Reports To: HR Processes and Site Administration Manager

Department: Operations

 

POSITION SUMMARY:

This position performs a full range of administrative duties including but not limited to confidential data entry into multiple HRISs, time keeping duties, correspondence, security management, organizing and catering of meetings, greeting visitors, and organization of electronic files. Responsible for preparing high-level communications, developing and preparing complex reports, presentations, and meeting notes. This position will also assist with special projects, tasks, or duties as assigned. This individual interacts and contributes effectively with others in a team atmosphere and has the ability to organize and manage simultaneous projects with strong follow-up skills and attention to detail while maintaining confidentiality and exhibiting sound judgment.

 

ESSENTIAL JOB FUNCTIONS INCLUDE:

  • Receives incoming calls, transfers to appropriate extension or provides requested information.
  • Manages building access for employees and guests, monitoring logbook, and issuing visitor badges.
  • Receives and sorts mail and prepares daily outgoing mail.
  • Ability to interact courteously and professionally with all employees and guests.
  • Assists a variety of departments and visitors with hotel reservations, clerical duties, travel arrangements, lunches, on site meetings etc. when needed.
  • Assists with employee activities and events; may include occasional evenings and weekends.
  • Manages the attendance/communications hotline and distributes the messages to the site managers.
  • Participates in HR Helpline rotation for multiple Dover companies.
  • Assists with password reset functions for multiple systems and records company ticket tracking system.
  • Daily engagement with all team members including spending time on the production floor.  
  • Attendance at work, including presence at work during regular working hours, or another schedule as assigned by the department manager, is essential.  Acceptance of overtime assignments may be required to meet goals and objectives.
  • Maintains strict confidentiality of all human resources data including but not limited to pay, personal information, drug testing results, and background checks.
  • Job applicant and new hire coordination as well as collecting, transmitting, and updating new hire data or paperwork.
  • Requests payroll adjustments when necessary and submits documents to payroll.
  • Partners with the functional Human Resources team members to support specific initiatives (wellness, newsletter distribution, posting announcements, etc.).
  • Assists Customer Service Coordinators with administrative tasks as needed.
  • Works with Customer Care Supervisor to maintain daily/weekly/monthly reporting as needed.
  • Works with Operations Managers/Supervisors to maintain daily/weekly/monthly reporting as needed.
  • Participates in continuous improvement efforts, creating and documenting efficient processes and procedures.
  • Performs other related duties as required and assigned.

 

JOB SPECIFICATIONS:

  • Bachelor’s Degree is preferred or equivalent experience. 
  • High School diploma is required.
  • 3 to 5 years’ experience required.
  • Due to extensive access to confidential data, this individual must not be related to anyone in the Vernon, AL facility.
  • Experience using HRIS databases such as HR Central and ADP.
  • Experience in ADP timekeeping systems such as Kronos or E-Time.
  • Experience with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), including extensive use of Microsoft Excel.
  • Excellent oral and written communications skills, including a clear and courteous speaking voice.
  • Basic business and clerical skills is required.
  • Ability to maintain complete confidentiality regarding incoming calls and other information received in the course of business.
  • Experience in a rapidly growing and changing environment is important.
  • Strong interpersonal skills with the ability to establish and maintain effective working relationships with individuals at all levels within the organization.
  • Strong organizational skills with great attention to detail.
  • Ability to manage multiple projects simultaneously.

 

DOVER COMPETENCIES:

Builds and Manages Collaborative Relationships

Results Driven

Winning the Right Way

 

KNOWLEDGE, SKILLS, AND ABILITIES:

Ethics and Work Standards: Maintain the highest ethical and work standards, while promoting the same attributes in co-workers and others.  Ensure that all business activities – with both internal and external customers – to be performed with a professional demeanor and that all participants be held accountable to this high standard.

Communication:  Expresses thoughts clearly, both orally and in writing, using proper grammar. Presents concise, well organized reports in Microsoft Word, PowerPoint and Excel.  Listens to understand input, feedback and concerns.  Provides complete information in an open, honest and straightforward manner.  Responds promptly and positively to questions and requests.

Teamwork and Relationships:  Works with other employees willingly and in a spirit of cooperation and teamwork.  Supports cooperation.  Demonstrates a commitment to the entire business and is supportive of all initiatives (company and departmental) to help grow Environmental Solutions Group business in the United States and abroad.  Cooperates fully with others to achieve organizational goals. Is tactful, courteous, and considerate.  Embraces a positive outlook.  Is respected and trusted by others.

Continual Improvement and Problem Resolution: Identifies and communicates suggestions for work improvements.  Uses technical and analytical abilities to assure existing work practices are the most efficient and cost effective possible. Performs root-cause analysis and implements viable, permanent solutions to problems.  Works with both internal and external customers to develop solutions which meet company-wide needs and objectives.  Applies a sense of urgency to resolve problems or creates opportunities that will increase productivity and create value.  Shares best practices with other employees across the business.

Accountability:  Accepts responsibility and accessibility for both the strategic planning and the successful implementation of all projects, programs, and duties as outlined in this job description. Advises supervisor of concerns, problems and progress of work in a timely manner.

Physical:  While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to handle, or feel; and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: Americas : United States : Alabama : Vernon

Sub Division : Marathon-Vernon

Job Requisition ID : 47414


Nearest Major Market: Mobile AL

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