Office Administrative Assistant

Date: Jun 12, 2022

Location: Wheeling, IL, US

Company: Dover Corporation

DESTACO, a Dover Company, is a global leader in the design and manufacture of high-performance automation, workholding, and remote handling solutions.  The company serves customers in variety of end-markets, including the automotive, life sciences, consumer goods, packaging, aerospace, and nuclear sectors.


Built on a legacy of over 100 years, DESTACO offers a comprehensive portfolio of products to engineer precise movement, placement and control solutions that drive productivity and uptime for manufacturers around the world. The DESTACO family of products consists of industry-leading brands such as DESTACO Manual and Power Clamps, Camco and Ferguson Indexers, Robohand Grippers and CRL Manipulators and Transfer Ports.


DESTACO is based in Auburn Hills, Michigan, and operates globally through ~800 employees across 13 locations.


Dover is a diversified global manufacturer with annual revenues of $7 billion. The company delivers innovative equipment and components, specialty systems, and support services through four major operating segments: Energy, Engineered Systems, Fluids, and Refrigeration & Food Equipment. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under “DOV.”

Position Summary:

The On-Site Office Administrative Assistant is responsible for supporting the Human Resources Manager in Wheeling, Illinois. S/he is responsible for greeting visitors, managing the reception area, answering telephone calls to the facility, and overseeing the mailroom, conference rooms, and break room to ensure a professional appearance. The Office Administrative Assistant supports the Wheeling leadership team with special projects as needed.  S/he will assist in implementing company initiatives and best practices.



Key Job Responsibilities included but not limited to:

  • Be the first point of contact for any visitors, including customers, vendors, and other DESTACO/Dover employees. Establishes and maintains a positive impression with guests in line with company expectations.
  • Assist the HR Manager with administrative duties.
  • Manage the reception area, conference rooms and break room to ensure that it supports the DESTACO image and is organized and aligned with our 6S Housekeeping guidelines.
  • Maintain all aspects of the mailroom including organization of room, office equipment (postage machine, copier), coordination of office shipping (UPS, Fed Ex, US Mail), and distribution of mail daily.
  • Purchase all administrative and break room supplies.
  • Coordinates with the employee uniform program and cafeteria vending machine company
  • Answer and route incoming telephone calls.
  • Greet all visitors and direct accordingly.
  • Assist Wheeling leadership team on projects including presentations, off-site meetings and coordination of travel.
  •  Leverages continuous improvement tools to drive continued operational improvements in area of responsibility.

Leadership Competencies aligned with Dover and executed in DESTACO with appropriate expectations for the job level:

  • Customer Impact – Creates value for customers addressing known and unknown needs. Knows and understands all aspects of the global market, including: economics (regulatory issues, corporate compliance, etc.), products and services, channels, the customers and their end-markets.
  • Results Driven – Produces results that exceed Dover’s strategic objectives via a combination of planning and implementation, while living the Dover Values.
  • Builds and Manages Collaborative Relationships – Establishes and nurtures numerous relationships within Dover. Takes action to partner with the communities in which we operate and to be an appropriate corporate citizen.




Job Requirements:


  • 2-5 years experience as an Administrative Assistant
  • Experience in Microsoft Office products



Knowledge, Skills and Abilities:

  • Strong organizational skills, keeps timelines and meets deadlines
  • High attention to detail, ensures accuracy in completion of work
  • Strong written and verbal communication skills
  • Ability to communicate effectively and build relationships with all levels of the organization
  • Ability to multi-task
  •  Strong business acumen
  •  Excellent communicator including facilitation, verbal, and written skills
  •  Best-practice and continuous process improvement oriented




Education and Certification Qualifications:

  • Associates degree preferred




Travel Requirements:

  • No travel required in this position


Schedule: 7:30am-4:30pm

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

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